Harbour Yacht Club
Saturday, June 30th, 2013, at Clubhouse
Board Members Present: Al Littlefield, Nancy Littlefield, Chuck Perkins, Bill
Grigaliunas, Jill Carle, Gerry Allred, Paul Wrbanich & Julie Yoder.
- Robin Penny
Meeting came to order at 10:00 a.m.by Nancy
1. Approve minutes from last board meeting.
Minutes approved by Chuck and Paul.
2. Treasurer report - not
3. Membership status report - not available
that RJ has agreed to do the upgrades to the clubhouse. Last week an electrician
was out to look at the building, There will be fans added to the inside of the clubhouse and the electrical upgrades
will be done by JULY 6TH for the Latitudes and Attitudes Party. RJ is covering the cost of the upgrade.
New Business - no one had new business to discuss
Latitude and Attitude Party - July 6th
Party is being organized by Julie.
a. 9 a.m. decoration and setup begins. People offered to help were
Ralph & Jill Carle, Nancy & Al Littlefield, Chuck & Lacie Perkins. Sign up sheet is in the main office.
Movie On The Dock - July
b. Need 2 people at each side of the entrance for
wristbands - Jill Carle had volunteers for each side
c. Need table setup volunteers
d. Make sign for party ticket prices at both
entrances so it is clearly visible
e. Nancy suggested that we use the 50/50 raffle ticket sales to go to the
boat decoration for the Venetian Festival boat decoration.
The club has 2 boats that will be decorated this year and we are in
need of funds to help with the decoration costs. Everyone present agreed this was a good idea.
f. There will be announcements for the 50/50 raffle
periodically using the microphone the band has
g. Chuck and Lacy have the wristbands and will give them to Julie. Nancy
stated they will be reimbursed for the expense with a receipt.
Event being organized by Paul
a. Movie being
shown is Madagascar 3 and will start at dusk
b. Paul stated he now
has all the technology he needs. He has purchased a 40 watt amp
and has a receipt for reimbursement
c. Jerry offered to assist
d. Barb Casey will create the flyer
for the event
e. Popcorn will be served. See Kim at the
main office for the machine. Nancy stated she has tons of popcorn and bowls
leftover from a former event. No need to
f. Water, pop and candy will be
served. No beer or wine.
Kids Crafts - July 20th from 2 to 4 p.m.
Event being organized by Robin
a. There will be ice cream served along with the kids crafts.
b. Flyer will state it is a kids event - parents are invited
c. At least 2
volunteers are needed to serve ice cream
d. Nancy has bowls from a
previous event. All items needed are approved to be purchased.
Just keep receipts.
e. Robin stated she would
like to do face painting for the kids. Volunteers are needed. Nancy will
send out an email for a request for volunteers.
Festival - August
being organized by Chuck for our Club
a. Club has a commitment for 2 boats to be decorated
1st boat - Barb & Jim
- Jerry & Sam
b. The board approved the use of
the proceeds from the 50/50 raffle at the Latitude and Attitude Party to assist
in the decoration costs for both boats
c. The theme for the Festival this year is: Las
d. Chuck has informed Don Karaus, the main organizer of the
event - phone number 616-886-1162, that we will have 2 boats in the parade and we will be participating in the poker run.
e. Bill Grigaliunas and Jill Carle have volunteered
to give out the cards at our clubhouse for the poker run.
f. Beer Tent volunteers - We need 4 people in
rotating shifts at the beer tent. There are always 2 people serving other drinks
as well as the beer. Volunteers mentioned were -
Brian, Lynn, Michael, Trixie. Nancy mentioned there is usually no problem in
finding volunteers for the beer tent. No signup sheet is available yet. Contact
Chuck if interested.
Issues - none were discussed.
8. Club House Reservations
Nancy stated that they are going
fabulously. No problems have arisen. No need for a deposit at the time. The
board agreed to revisit this issue if problems develop.
Meeting was adjourned at 11:07 a.m.